Automating Your SAP processes with Power Automate | Common Use Cases

Automating SAP processes with Power Automate
23 Mar 2023


SAP emerged as the most robust ERP system. It comes with numerous template solutions that bring the possibility of integration of various business processes. It also streamlines the work of industry experts. When it comes to implementing the SAP system, it’s a highly complicated task involving a lot of hectic steps. 

In today’s time, every business needs to transform its work process and is often searching for the best ways of doing it efficiently. So, the better solution is none other than automating the SAP process. 

With the help of Power Automate, you can automate the SAP process smoothly. As a cloud-based solution, Power Automate helps businesses create a complete workflow for automating those tasks that are repetitive. Power Automate helps you automate various processes, including notifications, approvals, data entry, etc. It helps them save both their time as well as money. 

What is SAP? 

System Applications and Products (SAPs) is a robust ERP solution that enables the business to manage its core business process most efficiently. Be it finance, inventory, sales, or human resources; businesses can manage everything quite efficiently. Irrespective of their sizes and businesses, many organizations from multiple sectors use SAP software. 

Top Advantages of Automating SAP Process 

SAP automation using Power Automate helps you avail of numerous benefits for your business. Following are some of those. 

Boost Efficiency 

The great advantage of SAP automation is that it removes those tasks that take lots of time and are also repetitive. It helps your staff focus on those tasks that are highly important for your organization and need human intervention. 

Improve Visibility 

With automation, you can gather real-time data and insight. It also helps you make a fully informed decision and also take action timely. 

Boost Accuracy 

Automation also works better when it comes to minimizing the risk related to human errors. You may be aware of the fact that human errors are the main cause of costly delays and mistakes. 

Save Cost 

Cost cutting is one of the primary aims of any organization as it’s directly related to revenue generation. SAP automation using Power Automate makes it possible to save costs for an organization. 

Ways to Automate SAP Process with Power Automate 

With Power Automate, you can create the workflow for automating the entire process of SAP. A workflow combines several steps for automating a complete business process. It offers different connectors that enable you to connect SAP with different software. And thus, it allows you to create a flexible and robust workflow. 

For automating the SAP processes through Power Automate, one can follow the following important steps. 

Find the SAP Process for Automation 

In the first step, you should first find out the SAP process that you wish to automate. For instance, you may either wish to automate the process of processing invoices or can purchase any orders. 

Connect to SAP 

Power Automate includes several connectors that enable you to connect to SAP. All you need to do is to offer the required credentials for connecting to SAP. 

Make Trigger 

When it comes to triggers, it’s an event that is responsible for starting the workflow. You can create a trigger as per your need. For instance, you may wish workflow begins when a new purchase order takes place in SAP. 

Add Various Actions 

Actions relate to all those steps that workflow goes through to accomplish the entire process. For instance, you can create a workflow for creating a complete purchase order in SAP, especially when a new purchase order takes place. 


After creating the workflow, you can test it to ensure that it works as per your expectation. You can also make use of the Test feature with Power Automate for testing your workflow. 

Implement the Workflow 

Once you get complete satisfaction with the workflow, you can implement the same in your production environment. With Power Automate, you can get complete vision control that enables you to manage several workflow versions. 

Power Automate Implementation Banner

Common Use Cases for Automating SAP Processes with Power Automate 

Now, let’s discuss various common use cases for automating SAP processes with Power Automate.

1. Automate Material Planning

As one of the crucial processes, material planning generally relies on several raw materials for the production of any product. If done by manual process, material planning can be highly time-consuming and make errors inevitable. As a result, it causes unnecessary production delays as well and increases costs. 

Power Automate automates the entire process of material planning by creating several materials requirements automatically in SAP based on several predefined rules.

2. Automate the Sales Order Process

It’s another crucial process in any organization, which involves a process of various customer orders and also ensures the on-time delivery of various products and services. When you handle the sales order process, it can be highly complicated apart from being time-consuming. 

Power Automate is the best way of automating various sales order processes by creating various sales orders in SAP. It reduces both process times while reducing errors. 

3. Automate Purchase Order Process

It’s another popular use case for the automation of the SAP process. The purchase order process is all about placing an order to purchase products and services from vendors. 

An organization faces a lot of challenges in handling the purchase order process manually. Power Automate is capable of automating the buying process by creating a purchasing process automatically.  

4. Automating Financial Report

When it comes to the financial report, it is of great importance for every organization. One needs to track the financial report to get aware of the financial performance of any organization and ensure it complies with set rules and regulations. 

If any organization does manual processing of financial reporting, they need to spend a lot of time on this. It also causes an error and unnecessary delay in reporting. Power Automate is capable of automating the entire process of financial reporting. It thus makes the final process highly efficient and less time-consuming. 


Final Words 

Power Automate includes the enormous capability of automating various processes in SAP. It thus redefines the workflow and makes it highly efficient. It creates a win-win situation for organizations and helps them grab myriad growth opportunities. So, if you are yet to adopt Power Automate in the SAP process of your business, it’s the right time for you. 

Related Reading: 

Choosing Microsoft Power Automate for RPA | Is It the Right Choice? 

Attended RPA Vs Unattended RPA | What Are the Differences? 

Power Automate Vs Automation Anywhere Vs UiPath | What to Choose? 

Categories: Microsoft Power Platform